Bridge Committee Meeting

Date:                   8th July 2009

 

Time:                   3:10 pm

 

Attendees:

B Webster, C Chandler, J Fallance, P McGrath, M Tredinnick, T Wagstaff, G Rummey

 

Apologies:

B Atkins, J Carson, R. Hardy, K Wilks.

 

Minutes

 

 

 

Agenda item:

Minutes 10th June 2009.

Presenter:

G Rummey

 

Discussion:

Moved Tony and seconded by Christine that minutes be signed as a true record of meeting.  Bruce signed the minutes.

 

Conclusions:

 

 

Action items

 

Person responsible

Deadline

 

ü     Nil

 

 

 

Agenda item:

Inappropriate play.

Presenter:

B Atkins

 

Discussion:

Item in abeyance.

 

Conclusions:

 

 

Action items

Person responsible

Deadline

 

ü     Proposal for handling the issue

BA

12/08/09

 

Agenda item:

Sponsorship

Presenter:

B.Webster

 

Discussion:

Now the carpet had been laid, this item could be pursued.

 

Conclusions:

Should use any sponsorship for a specific purpose.

 

Action items

Person responsible

Deadline

 

ü     Determine whether sponsorship was available.

BW

12/08/09

 

Agenda item:

Internet/Computer system

Presenter:

B Atkins

 

Discussion:

Roy Low had commenced the process to install broadband.

 

Conclusions:

 

 

Action items

Person responsible

Deadline

 

ü     Update progress at the next meeting.

BA

12/08/09

 

Agenda item:

Directors’ course

Presenter:

B Atkins

Discussion:

Bernie had consulted Matthew McManus to learn that holding a director’s club level course at the Club was feasible.  Other Hunter clubs would be welcome to attend.

Conclusions:

Details to be determined.

Action items

Person responsible

Deadline

ü     Determine details and an appropriate course presenter.

BA

12/08/09

 

Agenda item:

Complex bidding system usage

Presenter:

B Atkins

Discussion:

Users of complex systems had been approached and the issues discussed.

Conclusions:

 

Action items

Person responsible

Deadline

ü     Item complete.

 

 

Agenda item:

2008 prize winners.

Presenter:

G Rummey

Discussion:

Graham had recorded all event winners for 2008/09 and their prizes had been presented at the celebration barbecue on 27th June.  Needed a committee member to take on the role of recording winners for future prize presentations

Conclusions:

Tony would take over that duty.

Action items

Person responsible

Deadline

ü     Nil

 

 

Agenda item:

Future directions.

Presenter:

B Atkins

Discussion:

Committee members were expected to submit ideas for future improvements.

Conclusions:

Ideas still to be canvassed for consideration.

Action items

Person responsible

Deadline

ü     Ongoing

All

12/08/09

Agenda item:

Correspondence

Presenter:

G Rummey

Discussion:

Card from Margaret Ingold complimenting committee on the renovation work.

Conclusions:

 

Action item:

 

Person responsible

Deadline

ü     Nil.

 

 

Agenda item:

Correspondence out

Presenter:

G Rummey

Discussion:

Email to Chris Williams covering the outcome of her letter to the Club.

Conclusions:

 

Action item:

Person responsible

Deadline

ü     Nil

 

 

Agenda item:

Treasurer’s Performance Report

Presenter:

T Wagstaff

Discussion:

Tony tabled his end-of-year budget report – copy attached.  Income 8% up compared to budget.  Expenditure was 1% higher than the budgeted figure.

Conclusions:

The report shows a surplus for the 12 months to June 2009 of $34,075.

Action items

Person responsible

Deadline

ü     Nil

 

 

 

Agenda item:

Treasurer’s Finance Report

Presenter:

T Wagstaff

Discussion:

Tony tabled the report – copy attached.

Conclusions:

The report shows the cash position at the end of June 2009 to be $37,683.

Action items

Person responsible

Deadline

ü     Nil

 

 

Agenda item:

Congress report

Presenter:

T Wagstaff

Discussion:

Janet Hill had prepared a report regarding this year’s congress – copy attached.  The report recommends that the Club use the same venue and the same director for next year’s congress.

Conclusions:

Recommendations adopted.

Action items

Person responsible

Deadline

ü     Thank Janet for her report and efforts.

GR

12/08/09

Agenda item:

Tree maintenance

Presenter:

B Webster

Discussion:

Bruce presented a quotation for maintenance of the trees in and surrounding the property.  Recommendations favoured.

Conclusions:

Provide a second quotation.

Action items

Person responsible

Deadline

ü     Obtain one further quotation.

BW

12/08/09

Agenda item:

Paintings

Presenter:

B Webster

Discussion:

Bruce felt it was appropriate for the committee to show Kevin Burrows its appreciation for decorating the hall with his paintings.  It was not appropriate that they be re-hung following the recent improvements.

Conclusions:

Thank Kevin for his contribution.

Action items

Person responsible

Deadline

ü     Prepare a letter

GR

12/08/09

Agenda item:

Intermediate lessons

Presenter:

P McGrath

Discussion:

Paul submitted his preliminary proposals for how he wished to proceed with providing lessons for members who wished to improve their playing abilities.  He proposed four lessons of 2½ hours during the daytime for a minimum presentation fee of $200.

Conclusions:

·         Lessons to commence on 31st August in the morning.

·         Finalise details and format for lessons.

·         Club to charge $15 per person per session.

Action items

Person responsible

Deadline

ü     Prepare an information flyer for distribution to members.

P McG

12/08/09

ü     Use Jack Carson to distribute the flyer to other clubs.

JC

12/08/09

 

Date for next meeting set at 12th August 2009

 

Meeting concluded at 4:05 pm

 

Confirmed to be a true record of the meeting.

 

 Bernie Atkins