Bridge Committee Meeting

Date:         12th August 2009

Time:         8:30 am

Attendees:

B Atkins, J Carson, C Chandler, J Fallance, P McGrath, T Wagstaff, B Webster, K Wilks and G Rummey

Apologies:

R. Hardy and M Tredinnick.

Minutes

 

Agenda item:

Minutes 8th July 2009.

Presenter:

G Rummey

Discussion:

Moved Bruce and seconded by Jim that minutes be signed as a true record of meeting.  Bernie signed the minutes.

Conclusions:

 

Action items

 

Person responsible

Deadline

ü     Nil

 

 

Agenda item:

Inappropriate play.

Presenter:

B Atkins

Discussion:

Item in abeyance.

Conclusions:

 

Action items

Person responsible

Deadline

ü     Proposal for handling the issue

BA

09/09/09

Agenda item:

Sponsorship

Presenter:

B.Webster

Discussion:

Bruce outlined the outcome of his discussions with Carpet Choice.  Sponsorship in the order of $1,000 was on offer if the Club could show how that money would be a benefit and how the sponsor would be acknowledged.

 

Conclusions:

Money to go towards the Club’s congress and the annual program.

Action items

Person responsible

Deadline

ü     Draft a letter outlining intentions for despatch to the sponsor.

GR

09/09/09

Agenda item:

Internet/Computer system

Presenter:

B Atkins

Discussion:

Broadband had been installed.

Conclusions:

 

 

Action items

Person responsible

Deadline

ü     Item completed.

 

 

Agenda item:

Directors’ course

Presenter:

B Atkins

Discussion:

Sufficient interest in running a director’s course at the Club.  Examination papers would be available from NSWBA.

Conclusions:

Set up details for a one-day seminar.

Action items

Person responsible

Deadline

ü     Determine appropriate date to hold the course.

BA/PMcG

09/09/09

 

Agenda item:

Air conditioning replacement

Presenter:

G Rummey

Discussion:

Graham tabled the sub-committee report for discussion – recommendation attached.  Fernair was the recommended provider.  Christine alerted committee to her poor experience of the company on system maintenance.

Bruce moved and Ken seconded acceptance of the recommendation which was unanimously passed.

Conclusions:

Fernair to be engaged to install a new air conditioning system.

Action items

Person responsible

Deadline

ü      Letter of acceptance

ü      Letters of rejection

ü      Manage installation

GR

asap

Agenda item:

Tree maintenance.

Presenter:

B Webster

Discussion:

Bruce had followed up with a second quote for tree maintenance to realise that the quotes were not for comparable work.  Alternatives included ongoing lopping or tree removal.  Falling branches would continue to be an ongoing hazard.

Conclusions:

Committee agreed that if possible the trees should be removed

Action items

Person responsible

Deadline

ü                  Approach Council for the services of an arborist

BW/GR

09/09/09

Agenda item:

Intermediate lessons

Presenter:

P McGrath

Discussion:

Applicants had already filled all places for a second session of lessons.  Paul would hold those sessions on 12th, 19th, 26th October and 2nd November.  A third session would be considered for some time in the future.

Conclusions:

 

Action items

Person responsible

Deadline

ü                  Item completed.

 

 

Agenda item:

Correspondence in

Presenter:

G Rummey

Discussion:

Letter from Gloria Campbell seeking re-admission to the Club.  Readmittance would be subject to an understanding that any further discretions would result in a permanent ban.

Conclusions:

Gloria’s request was accepted.

Action item:

 

Person responsible

Deadline

ü                  Gloria to be verbally advised of the decision.

ü                  Prepare letter explaining conditions of readmission

ü                  Gloria to sign acceptance of letter of readmission

BA/TW

GR

asap

Discussion:

A letter from Lambourne Partners dated 28th July re the audit for 2009.

Conclusions:

Noted.

Action item:

 

Person responsible

Deadline

ü                  Nil

 

 

 

Agenda item:

Correspondence out

Presenter:

G Rummey

Discussion:

non to report

Conclusions:

 

Action item:

Person responsible

Deadline

ü                  Nil

 

 

Agenda item:

Treasurer’s Performance Report

Presenter:

T Wagstaff

Discussion:

Tony was not in a position to table a performance report for July.  He noted that table numbers were down for July for which there was no obvious explanation..

Conclusions:

 

Action items

Person responsible

Deadline

ü                  Nil

 

 

Agenda item:

Treasurer’s Finance Report

Presenter:

T Wagstaff

Discussion:

Tony tabled the report – copy attached.

Conclusions:

The report shows the cash position at the end of June 2009 to be $38,659.

Action items

Person responsible

Deadline

ü                  Nil

 

 

Agenda item:

Boards for dealt cards

Presenter:

P McGrath

Discussion:

Paul noted that cards were beginning to fall from several boards and proposed replacement boards be purchased.

Conclusions:

Matt Blackham to be approached for comment and guidance.

Action items

Person responsible

Deadline

ü     Seek Matt’s advice.

BA

09/09/09

Agenda item:

Data projector purchase

Presenter:

P McGrath

Discussion:

Paul suggested that to aid lesson presentation the Club purchase a data projector.  Money had been provided for teaching aids by the teachers association and NSWBA.  Judy Atkins had been investigating this item.

Conclusions:

Follow up on Judy’s progress.

Action items

Person responsible

Deadline

ü           Discuss progress with Judy

ü           Enquire on availability of any further support funds.

PMcG

TW

09/09/09

Agenda item:

Supervised play sessions

Presenter:

G Rummey

Discussion:

The management of these sessions needed to be reviewed as Neryl Babbage wanted to be relieved of that duty.  Tony Mangan had accepted that responsibility but would be away for a period in October/November.

Conclusions:

Investigate alternative arrangements.

Action items

Person responsible

Deadline

ü     Manage session in October/November

GR/BW

05/10/09

 

Agenda item:

GNP’s regional final

Presenter:

G Rummey

Discussion:

Matt Blackham would be running the regional final for this event in October on Sunday 24th.

Conclusions:

 

Action items

Person responsible

Deadline

ü      Nil

 

 

Agenda item:

AGM

Presenter:

B Atkins

Discussion:

Bernie noted that the AGM was due on 19th September and reminded committee members to nominate if wishing to stand for next year.

Conclusions:

 

Action items

Person responsible

Deadline

ü      Prepare paperwork for the meeting

GR

05/09/09

Agenda item:

Pest treatment

Presenter:

B Webster

Discussion:

Bruce considered with all the renovations complete that it would be appropriate to implement a program of inspection and treatment for pest eradication.

Conclusions:

Unanimous agreement to proceed.

Action items

Person responsible

Deadline

ü      Establish a favourable contract for pest treatment.

BW

09/09/09

Agenda item:

Regional final Country Teams

Presenter:

G Rummey

Discussion:

Graham commented that he was unaware that the Club had been notified of details for this event.  The final would be at the Central Coast Bridge Club on 4th October.

Conclusions:

 

Action items

Person responsible

Deadline

ü      Prepare paperwork for teams entry.

GR

20/09/09

Agenda item:

Grievance issue

Presenter:

B Webster

Discussion:

Bruce enquired what progress had been made with the outstanding grievance issue.  Bernie could provide an update.

Conclusions:

Issue in the control of the grievance sub-committee.

Action items

Person responsible

Deadline

ü      Nil

 

 

 

Date for next meeting set at 9th September 2009

 

Meeting concluded at 9:45 am

 

Confirmed to be a true record of the meeting.

 

 Bernie Atkins