Bridge Committee Meeting

Date:         9th September 2009

Time:         8:30 am

Attendees:

B Atkins, J Carson, J Fallance, P McGrath, T Wagstaff, B Webster, K Wilks and G Rummey

Apologies:

C Chandler, R. Hardy and M Tredinnick.

Minutes

 

Agenda item:

Minutes 12th August 2009.

Presenter:

G Rummey

Discussion:

Moved Bruce and seconded by Jim that minutes be signed as a true record of meeting.  Bernie signed the minutes.

Conclusions:

 

Action items

 

Responsibility:

Deadline

ü           Nil

 

 

Agenda item:

Inappropriate play.

Presenter:

B Atkins

Discussion:

Item in abeyance.

Conclusions:

 

Action items

Responsibility:

Deadline

ü           Proposal for handling the issue

BA

09/09/09

Agenda item:

Sponsorship

Presenter:

B.Webster

Discussion:

Graham tabled two proposals for how the sponsor’s logo could be used.  The final versions would not be in colour.

Conclusions:

Proposals accepted.

Action items

Responsibility:

Deadline

ü            Draft letter outlining intentions for despatch to the sponsor.

GR

09/10/09

Agenda item:

Directors’ course

Presenter:

B Atkins

Discussion:

Course would be held on Sunday 27th September.  Hunter Clubs had been invited to attend.

Conclusions:

Item in hand.

Action items

Responsibility:

Deadline

ü           Obtain copies of examination papers.

BA

23/09/09

Agenda item:

Tree maintenance.

Presenter:

B Webster

Discussion:

Presentation by Warren Millington of the options available to the Club regarding care of the three trees on the property.  Option A to have an arborist prepare a report for Council’s determination of an action plan.  Option B to proceed with up to 11% removal of dead wood and overhanging branches without Council input.

Conclusions:

Committee adopted Option B.

Action items

Responsibility:

Deadline

ü       Bruce to order implementation of Option B.

BW

09/10/09

 

Agenda item:

Card dealing boards

Presenter:

B Atkins

Discussion:

Matt Blackham had yet to report back following discussion with the supplier of these items.  Matt had purchased two additional sets of boards.

Conclusions:

 

Action items

Responsibility:

Deadline

ü      Obtain Matt’s report.

BA

09/10/09

Agenda item:

Data projection unit

Presenter:

P McGrath

Discussion:

This item had been purchased to be used as an aid to lesson presentation.

Conclusions:

Projection screen required.

Action items

 

Responsibility:

Deadline

ü      Look into possibilities for a screen

BA

09/10/09

Agenda item:

Tuesday supervised play sessions

Presenter:

B Webster

Discussion:

Neryl Babbage had indicated her willingness to continue with these sessions.  She had been made aware that Bruce or Graham could be relied upon as backup should she require assistance.

Conclusions:

Item completed

Action items

 

Responsibility:

Deadline

ü      Nil

 

 

Agenda item:

Pest treatment

Presenter:

B Webster

Discussion:

Bruce had organised for pest treatment to the clubhouse.  The feedback from the contractor indicated that treatment would not be required for another 2 years.

Conclusions:

Item completed

Action items

 

Responsibility:

Deadline

ü      Nil

 

 

Agenda item:

Regional Country Teams final

Presenter:

G Rummey

Discussion:

Graham was putting together the Club’s representatives for this event.

Conclusions:

Item in hand

Action items

 

Responsibility:

Deadline

ü      Nil

 

 

Agenda item:

Annual General Meeting

Presenter:

G Rummey

Discussion:

Everything was in order for this event.  Considered a later start for meetings.

Conclusions:

Leave decision on later start for the incoming committee.

Action items

Responsibility:

Deadline

ü      Nil

 

 

 

Agenda item:

Correspondence In

Presenter:

G Rummey

 

a)      Letter from Coles following cancellation of maintenance contract;

b)      Letter from Gai Brouwer proposing the adoption of half day sessions on Friday; and

c)      Letter from Gary White concerning posting results to the webpage.

Discussion:

a)      noted;

b)      opinion of players on Friday did not support the proposal; and

c)      Roy Low had reported a glitch in the uploading process.

Conclusions:

a)      Tone of letter noted;

b)      Proposal not adopted; and

c)      Future stewardship of webpage to be reviewed.

Action items

Responsibility:

Deadline

ü      Response to Gai Brouwer

ü      Discuss future of webpage with Roy

GR

BA

09/10/09

Agenda item:

Correspondence Out

Presenter:

G Rummey

Discussion:

Letter to Coles cancelling maintenance contract

Conclusions:

Item completed.

Action items

Responsibility:

Deadline

ü      Nil

 

 

Agenda item:

Treasurer’s Performance Report

Presenter:

T Wagstaff

Discussion:

Tony tabled the performance report to the end of August 2009.  He noted table fees were well down compared to budget and to last year’s income.  He noted also that expenditure was down against those two benchmarks.  The resultant surplus of income to expenditure is $3,963.

Tony had prepared an indicative budget for 2009/10 which predicted a surplus of income over expenditure of $26,414.

Tony proposed that the Club’s insurance policy should be extended to cover the holding of cash away from the premises at the time of the Congress.

Conclusions:

Report accepted and insurance to be extended.

Action items

Responsibility:

Deadline

ü      Seek insertion of an appropriate clause in the insurance to cover holding cash away from the premises.

TW

09/10/09

Agenda item:

Treasurer’s Finance Report

Presenter:

T Wagstaff

Discussion:

Tony tabled the finance report to the end of August 2009.  Table numbers had fallen off in July and August but appeared to be building back up.  Token usage was hovering just below 50%.  The balance of cash is $37,822.

Conclusions:

Accepted.

Action items

Responsibility:

Deadline

ü      Nil

 

 

 

Agenda item:

Hunter Interclub

Presenter:

J Carson

Discussion:

Newcastle would be hosting the November session.

Conclusions:

Newcastle to run the event.  Jack to co-ordinate attendance.

Action items

Responsibility:

Deadline

ü      Nil

 

 

Agenda item:

Facsimile facilities

Presenter:

G Rummey

Discussion:

The Club was no longer paying for a separate land line for this item.  Roy Low had set up a free trial period with Ozefax.

Conclusions:

Cancel Ozefax.

Action items

Responsibility:

Deadline

ü      Terminate the service

GR

asap

Agenda item:

Air conditioning operation

Presenter:

P McGrath

Discussion:

Had anybody been assigned to its operation?  Generally avoided taking that approach hoping the system would not be abused.  Return air grill installation and balancing of air flow yet to be completed.

Conclusions:

Finalise contract.

Action items

Responsibility:

Deadline

ü      Arrange with contractor for completion of the work.

GR

asap

Agenda item:

SNP Security system

Presenter:

J Fallance

Discussion:

Service agent had removed a spider from the alarm detector for Area 3.

Conclusions:

Item completed

Action items

Responsibility:

Deadline

ü      Nil

 

 

 

 

Date for next meeting to be set by the incoming committee.

 

Meeting concluded at 9:40am

 

Confirmed to be a true record of the meeting.

 

 Bernie Atkins