Newcastle Bridge Club Inc

AGM 2009

Date:      19th September 2009

Time:                           10:30am

Location:          Club premises

Facilitator:

B Atkins

Note taker:

G Rummey

Attendees:

See attached schedule Attendees, Apologies and Proxies

Apologies:

See attached schedule Attendees, Apologies and Proxies

Proxies:

See attached schedule Attendees, Apologies and Proxies

Minutes

 

Agenda item:

2008 AGM minutes

Presenter:

B Atkins

Discussion:

Bruce Webster proposed that the minutes be taken as read.  The proposal was seconded by Jan Nicol and was passed unanimously.

The minutes were accepted by the meeting.

Conclusions:

Bernie signed the minutes as a true record of the 2008 AGM.

 

 

 

Agenda item:

Business arising from the 2008 AGM minutes.

Presenter:

B Atkins

Discussion:

·      Money considered available to the Club from the ABF Teachers’ group had not been realised.

·      Improvements to the car parking area were still in hand.

Conclusions:

 

 

 

 

Agenda item:

Treasurer’s report

Presenter:

T Wagstaff

Discussion:

Tony presented his report for the year – copy attached.  Tony moved that the report be accepted.  The proposal was seconded by Judy Macansh.

Conclusions:

The report was accepted unanimously.

 

 

 

Agenda item:

Business arising from the Treasurer’s report

Presenter:

T Wagstaff

Discussion:

·     Helen Johnson enquired what items were included under refreshments and consumables.

·     Paul McGrath had calculated that table fee income equated to an average of 67 tables per week.  He considered the average number of tables would be greater than that figure.

·     Pam Robinson wondered why the figure for superannuation payments was lower this year.

Conclusions:

 

 

 

Agenda item:

Appointment of auditors.

Presenter:

T Wagstaff

Discussion:

Tony proposed that Lambourne & Partners be re-appointed to act as the Club’s auditors.  The proposal was seconded by Pam Robinson.

Conclusions:

The proposal was accepted unanimously.

 

 

 

 

Agenda item:

Secretary’s report

Presenter:

G Rummey

Discussion:

Graham presented his report for the year – copy attached

Conclusions:

The report was accepted.

 

 

 

Agenda item:

Business arising from the Secretary’s report

Presenter:

G Rummey

Discussion:

There was no business arising from the report.

Conclusions:

 

 

 

 

 

Agenda item:

President’s report

Presenter:

B Atkins

Discussion:

Bernie presented his report for the year – copy attached.

Conclusions:

The report was accepted.

 

Agenda item:

Business arising from the President’s report

Presenter:

B Atkins

Discussion:

·      Judy Macansh noted that Jenny Atkinson should be recognised for her contribution in making the new table covers.

·      Helen Johnson noted that Matt Blackham should be included with those members noted for dealing cards.

·      Tony Wagstaff wished recorded that Bernie’s efforts towards the clubhouse renovations be recognised.

Conclusions:

 

 

 

Agenda item:

Election of office bearers for the coming year

Presenter:

B Atkins

Discussion:

Bernie noted that appropriately completed nominations had been received by the secretary for all positions on committee and that as no positions were being contested a vote would not be required.

The nominations were:

Executive Committee                                       Ordinary members

President                  B Atkins                            C Chandler

Vice President          B Webster                        J Hill

Treasurer                  T Wagstaff                       G Lewis

Secretary                  G Rummey                       H Tiller

Conclusions:

Bernie declared all positions filled.

 

 

Agenda item:

General Business

Presenter:

B Atkins

 

Bernie opened the meeting for any general items members wished to raise.  Though the items would be discussed, any decisions would be referred to the incoming committee for determination.

 

 

Item:

·     Car park collisions

Presenter:

A Goodwin

Discussion:

Allan wondered if the Club had any policy covering procedures in the event of mishaps in the car park.

Conclusions:

There was no policy.

 

 

Item:

·     Reduction of table fees

Presenter:

P Robinson

Discussion:

Pam proposed that a reduction in table fees could be considered if members bulk purchased table fee tokens.

Conclusions:

To look into future maintenance issues before committing to lowering table fees.

 

Item:

·     Invitation events

Presenter:

K Young

Discussion:

Kath proposed the Club introduce an invitation event at which newer players would be given the opportunity to play with more experienced players.  Mentoring of newer players could also be considered.

Conclusions:

Proposal not without merit as Tuesday’s supervised sessions were appreciated.

 

 

Item:

·     Progress with Bridgemate score pads.

Presenter:

C Chandler

Discussion:

Christine enquired whether any progress had been made with the purchase of these units.

Conclusions:

The Club had been advised to wait until a second edition model was available.

 

 

Item:

·     Half day bridge sessions

Presenter:

K Young

Discussion:

Kath was supporting half day sessions rather than the full day sessions currently held on Wednesdays and Fridays.

Conclusions:

Previous polls of members had not supported that move.

 

 

Item:

·     Operation of the A/C unit

Presenter:

B Webster

Discussion:

Bruce strongly advocated limiting the number of members authorised to operate the air conditioning system and that the settings of the controls be defined and only operated at that setting.

Conclusions:

The optimum operating level for the unit would need to be defined and managed.

 

 

Meeting Closed:

The meeting closed at 11:30am

 

Attendees, Apologies & Proxies

 

Attendees – 29 total

G Rummey

T Wagstaff

B Webster

J Atkins

P McGrath

R Fletcher

J Nicol

A Goodwin

J Hewson

J Wansey

M Ingold

K Young

S Jenness

C Wileman

J Neale

H Gordon

H Johnston

B Atkins

A MacLaurin

N MacLaurin

J Macansh

P Robinson

B McLaughlin

J McLaughlin

C Chandler

G Lewis

U Lewis

J Perkins

J Hill

 

 

Apologies – 21 total

J O’Connor

K Cruise

M Duggan

P Dibb

A Robinson

P Robinson

R Hardy

J Bona

G Fyfe

J Fallance

S McConnell

P Lainge

G White

A Bissett

J Cattell

M Molyneux

L Phillips

S Elliott

K Rich

J Atkinson

J Keegan

 

Proxies [and apologies] – 7 total

S Wicks

J Wicks

J Marshall

M Geddes

H Tiller

R Broughton

P Broughton