Newcastle Bridge Club

Committee Meeting

Date:         11th August 2010

Time:         8:35am

Attendees:

B Atkins, J Hill, S Marton, H Tiller, T Wagstaff, B Webster and G Rummey

Apologies:

G Lewis, P McGrath and K Wilks.

Minutes

 

Agenda item:

Minutes 30th June 2010.

Presenter:

G Rummey

Discussion:

Motion moved by Bruce and seconded by Tony that the minutes be accepted as a true record of meeting.  All agreed.  Bernie signed the minutes.

Carry over items:

Agenda item:

Car parking signage.

Presenter:

B Atkins

Discussion:

Item in progress with contractors expected on site to discuss issues.

Conclusions:

A plan and contract to be developed.

Action items:

Responsibility:

Deadline

ü      Finalise details.

B Atkins

11/09/10

Agenda item:

Card table replacement.

Presenter:

T Wagstaff

Discussion:

Tony to obtain prices for a basic table to replace the existing tables.

Conclusions:

Tables to be replaced.

Action items:

 

Responsibility:

Deadline

ü      Obtain price to replace card tables.

T Wagstaff

11/09/10

Agenda item:

CARDS recording system.

Presenter:

G Rummey

Discussion:

Overview of basic system and the analysis of session results that it provides to the Club.

Conclusions:

Follow up on benefits of its adoption.

Action items:

 

Responsibility:

Deadline

ü      Contact other users.

B Atkins

11/09/10

Agenda item:

Computer system and webpage details.

Presenter:

B Atkins

Discussion:

More discussion with Roy Low who acknowledges the issues of uploading results.

Conclusions:

Ongoing issues to be resolved.

Action items:

 

Responsibility:

Deadline

ü      Contact Brisbane Waters BC for examples

All

11/09/10

Agenda item:

Bridgemates.

Presenter:

B Atkins

Discussion:

The units being successfully used by members.

Conclusions:

Instruction for directors is required.

Action items:

 

Responsibility:

Deadline

ü      Convene a meeting of all Club directors.

B Atkins

11/09/10

 

Agenda item:

Tree Planting.

Presenter:

T Wagstaff

Discussion:

Tony had confirmed with Council its ruling on trees which could be removed.  He needed to determine whether compensatory plantings would allow removal of the trees from the car parking area.

Conclusions:

Finalise details in conjunction with car park sealing.

Action items:

 

Responsibility:

Deadline

ü      Consult arborist for compensatory trees possibilities.

T Wagstaff

11/09/10

Agenda item:

Friday sessions

Presenter:

G Rummey

Discussion:

Members had been advised that Friday sessions would remain as all day events.

Conclusions:

Completed.

Action items:

 

Responsibility:

Deadline

ü      Nil.

 

 

Agenda item:

Empathy secretary.

Presenter:

B Webster

Discussion:

Bruce advised that Jan O’Connor had agreed to fill that role.

Conclusions:

Completed.

Action items:

 

Responsibility:

Deadline

ü      Nil.

 

 

Agenda item:

Window catch..

Presenter:

B Webster

Discussion:

Bruce reported that Bernie would repair the catch.

Conclusions:

Completed.

Action items:

 

Responsibility:

Deadline

ü      Nil.

 

 

Correspondence:

Agenda item:

Correspondence In

Presenter:

G Rummey

Discussion:

Tony had received a reminder letter from the Department of Fair Trading to advise the Club had not paid any dues for the last two years.

Conclusions:

Matter had been dealt with.

Action items:

Responsibility:

Deadline

ü      Nil.

 

 

Agenda item:

Correspondence Out

Presenter:

G Rummey

Discussion:

Letter dated 5th August 2010 to SNP Security concerning alarm monitoring.

Conclusions:

Dealt with in item below.

Action items:

Responsibility:

Deadline

ü      Nil.

 

 

 

 

Treasurer’s reports:

 

Agenda item:

Treasurer’s Performance Report.

Presenter:

T Wagstaff

 

Discussion:

Tony tabled the performance report to the end of June 2010 - copy attached.  The report is effectively the annual performance report.

The resultant surplus of income for the year is $34,292.

Graham moved acceptance of the report which was seconded by Hans and unanimously passed.

Tony tabled his proposed budget for 2010/2011 for consideration – copy attached.  The proposal still needs work regarding alignment to the Maintenance Budget [Sinking Fund] and the Club’s insurance cover needs to be reviewed.

 

Conclusions:

Performance Report accepted.

 

Action items:

Responsibility:

Deadline

 

ü      Review proposed budget for the coming year.

All

11/09/10

Agenda item:

Treasurer’s Finance Report.

Presenter:

T Wagstaff

Discussion:

Tony tabled the finance report to the end of June 2010 - copy attached.  He noted that table numbers were in line with budget and that token usage was momentarily above 60%.

The total cash on hand is $47,763.

Conclusions:

Finance report accepted.

Action items:

Responsibility:

Deadline

ü      Nil

 

 

General business:

Agenda item:

AGM

Presenter:

G Rummey

Discussion:

Graham reminded committee that the AGM was due on 11th September to commence at 10:30am.  Notices required and nominations to be called for.  Details regarding Club Teams and Club Pairs events need to be finalised for circulation before the meeting.

Conclusions:

Proceed with AGM requirements.

Action items:

Responsibility:

Deadline

ü      Display AGM notices

G Rummey

asap

Agenda item:

Lessons

Presenter:

B Atkins

Discussion:

Enquiries being received about the next set of lessons.  Judy Atkins not keen to provide them.  Bruce nominated Wayne Morgan as a possible candidate to continue with providing lessons.

Conclusions:

Wayne’s offer to be considered.

Action items:

Responsibility:

Deadline

ü      Consult with Wayne over details of his offer.

B Atkins

11/09/10

Agenda item:

SNP Security

Presenter:

G Rummey

Discussion:

Graham reported that as a result of the Club’s letter to SNP concerning the performance of the security system, the company had come back with proposals.  Those proposals were considered.

Conclusions:

Check other agencies before cancelling contract.

Action items:

Responsibility:

Deadline

ü      Further enquiries of similar agencies.

G Rummey

asap

Agenda item:

Charity sales

Presenter:

B Atkins

Discussion:

Bernie had been approached by a club member wishing to promote a commercial product during playing sessions.

Conclusions:

Not supported by committee.

Action items:

Responsibility:

Deadline

ü      Nil.

 

 

Agenda item:

Secretary position

Presenter:

T Wagstaff

Discussion:

Tony advised that a temporary replacement had been appointed to cover the secretary’s position during her five week absence during September.

Conclusions:

Completed.

Action items:

Responsibility:

Deadline

ü      Nil.

 

 

Agenda item:

Card dealers

Presenter:

B Webster

Discussion:

Bruce wanted to have clarified the standing of table fee payment by the card dealers.

Conclusions:

Card dealers entitled to one free session per week.

Action items:

Responsibility:

Deadline

ü      Nil

 

 

Agenda item:

Hunter Interclub

Presenter:

B Webster

Discussion:

The Club is due to host the next session in November.  Depending on attendance, there may be a need to restrict numbers.  If the numbers exceed 30 tables the Club propose holding A Grade on Saturday and B & C Grades on Sunday.

Conclusions:

Advise HIC Committee of the proposal.

Action items:

Responsibility:

Deadline

ü      Confirm possibilities with Jack Carson.

B Webster

asap

Agenda item:

Club library.

Presenter:

J Hill

Discussion:

Janet had considerably thinned the library of “old” content.  She noted there were no books on modern bidding systems on the shelves.  Committee did not support retaining non-bridge topic books.

Conclusions:

Put together a schedule of books the Club may wish to purchase.

Action items:

Responsibility:

Deadline

ü      Prepare schedule.

J Hill

11/09/10

 

 

Date for the next meeting to be determined by the incoming committee.

 

Meeting concluded at 10:05am

 

Confirmed to be a true record of the meeting.

 

Bernie Atkins

13 October 2010