Newcastle Bridge Club

Committee Meeting

Date:         14th September 2011

Time:         8:35am

Attendees:

B Atkins, R Broughton, J Hill, S Marton, P McGrath, W Morgan, T Wagstaff, and G Rummey.

Apologies:

B Webster and K Wilks

Minutes

Agenda item:

Minutes 10th August 2011.

Presenter:

G Rummey

Discussion:

Motion moved by Tony and seconded by Rosalie that the minutes be accepted as a true record of meeting.  Unanimous agreement.  Bernie signed the minutes.

Carry over items:

Agenda item:

Computer system and webpage.

Presenter:

B Atkins

Discussion:

The webpage through Milan Durovic was up and running.  Bernie reported that ASE8 was still non-operable to the webpage.  Roy Low was investigating an alternative scoring system which had been developed by Martin Wilcox.

Rosalie requested that Roy be asked to check the accessibility of the webpage from mobile phones.

Conclusions:

Ongoing issues.

Action items:

 

Responsibility:

Deadline:

ü    Testing new scoring program.

B Atkins

12/10/11

ü     Webpage mobile phone compatible

B Atkins

12/10/11


Agenda item:

Friday sessions.

Presenter:

J Hill

 

Discussion:

Continue to monitor for six months the numbers at Friday morning sessions.

 

Conclusions:

Complete

 

Action items:

Responsibility:

Deadline:

 

ü     Nil

 

 

 


Agenda item:

Emergency evacuation procedures.

Presenter:

G Rummey

 

Discussion:

Work in progress.

 

Conclusions:

Complete preparation of the procedure

 

Action items:

Responsibility:

Deadline:

 

ü     Finalise details.

G Rummey

12/10/11

 


Agenda item:

A G M.

Presenter:

G Rummey

 

Discussion:

Nominations satisfied the required number of committee positions vacant.

 

Conclusions:

Complete.

 

Action items:

Responsibility:

Deadline:

 

ü     Nil

 

 

 


Agenda item:

Club Teams 2011

Presenter:

G Rummey

 

Discussion:

The Club Teams event had been held and completed.  Format for this event would need to be considered when including it in the 2012 Program

 

Conclusions:

Complete.

 

Action items:

Responsibility:

Deadline:

 

ü     Nil

 

 

 


Agenda item:

Men’s urinals

Presenter:

B Atkins

 

Discussion:

Bernie had not yet been able to discuss this item with Bernie Adcock.

 

Conclusions:

Held in abeyance.

 

Action items:

Responsibility:

Deadline:

 

ü     Develop proposal.

 

 

 


Agenda item:

A/C unit

Presenter:

G Rummey

 

Discussion:

The system had been programmed to operate automatically for each session.

Rosalie reported remarks concerning the unbalanced temperatures around the room.

 

Conclusions:

Promulgate that fact at each session and check air flows through the system.

 

Action items:

Responsibility:

Deadline:

 

ü     Have maintenance contractor balance the airflow.

G Rummey

12/10/11

 


Agenda item:

Hunter Interclub Spring session

Presenter:

B Webster

 

Discussion:

No indication had been received concerning what the Club is expected to provide.

 

Conclusions:

Follow up on expectations.

 

Action items:

Responsibility:

Deadline:

 

ü     Check with the Interclub Convenor for details.

G Rummey

asap

 

Correspondence:

 

Agenda item:

Correspondence In:

Presenter:

G Rummey

 

Discussion:

       i.     Letter of resignation from the Cleaner;

      ii.     Kevin Burrows’ letter for property purchase; and

     iii.     Request for payment received from Milan Durovic

 

Conclusions:

       i.     Proposal by Graham for a $100 retirement gift unanimously accepted;

      ii.     Dealt with in General Business below; and

     iii.     Handed to Tony for resolution.

 

Action items:

Responsibility:

Deadline:

 

ü     Nil.

 

 

 

Agenda item:

Correspondence Out

Presenter:

G Rummey

 

Discussion:

None to report

 

Conclusions:

Completed.

 

Action items:

Responsibility:

Deadline:

 

ü     Nil

 

 

 

Treasurer’s reports:

 

Agenda item:

Treasurer’s Performance Report.

Presenter:

T Wagstaff

 

Discussion:

Tony tabled the performance report for August - copy attached.  He noted table fees were ahead of budget and that expenses were generally as per budget.  Performance was showing a net surplus of$2,734.

Tony moved acceptance of the report, seconded by Sharron and unanimously accepted.

 

Conclusions:

Performance Report accepted.

 

Action items:

Responsibility:

Deadline:

 

ü     Nil.

 

 

 

Agenda item:

Treasurer’s Finance Report.

Presenter:

T Wagstaff

 

Discussion:

Tony tabled the finance report for August - copy attached.  Tony was setting up a Business Online Saver account for better handling of surplus cash.  He also proposed the Club review the nominated signatories for the cheque a/c.

Total cash on hand is $92,275.

 

Conclusions:

Finance report accepted.

 

Action items:

Responsibility:

Deadline:

 

ü     Review signatories following the AGM.

B Atkins

26/09/11

 

General business:

 


Agenda item:

Security light at front entrance

Presenter:

G Rummey

 

Discussion:

Graham proposed that installation of a security light to cover the front entrance be considered.

 

Conclusions:

Proposal accepted.

 

Action items:

Responsibility:

Deadline

 

ü     Discuss options with a qualified electrician.

G Rummey

12/10/11

 



Agenda item:

Ladies’ toilet

Presenter:

R Broughton

 

Discussion:

Rosalie reported the outcome of her discussion with Pink Hygiene regarding installation of an automatic fresh air dispenser in the toilet area.  For approx $200 per annum a system could be installed and serviced every 2 months.

She also proposed that the window be configured to allow it being left open without fear of entry by unwanted visitors.

 

Conclusions:

Proposals accepted.

 

Action items:

Responsibility:

Deadline:

 

ü     Investigate options for opening the window.

B Atkins

12/10/11

 

ü     Engage Pink Hygiene to install and service equipment.

R Broughton

12/10/11

 


Agenda item:

External cleaning

Presenter:

R Broughton

 

Discussion:

Rosalie proposed that the external walls of the building be cleaned.

 

Conclusions:

Proposal accepted.

 

Action items:

Responsibility:

Deadline:

 

ü     Obtain a price for washing off external, west facing wall.

G Rummey

12/10/11

 


Agenda item:

Mobile phones

Presenter:

R Broughton

 

Discussion:

Rosalie proposed that members be reminded to switch off or change their mobile phones to silent mode during sessions.

 

Conclusions:

Proposal accepted.

 

Action items:

Responsibility:

Deadline:

 

ü     Announce at the start of sessions.

Directors

asap

 


Agenda item:

Deceased members

Presenter:

B Atkins

Discussion:

Bernie had been asked whether obituaries could be included in PlayBridge.

Conclusions:

Proposal not favoured.  However include item in PlayBridge about deceased members.

Action items:

Responsibility:

Deadline:

ü     Nil

 

 

 

Agenda item:

Tradespersons advertisements

Presenter:

W Morgan

Discussion:

Wayne wondered whether adverts for trades could be placed on the noticeboard.

Conclusions:

Not supported.

Action items:

Responsibility:

Deadline:

ü     Nil

 

 


Agenda item:

Beginner sessions

Presenter:

W Morgan

Discussion:

Wayne proposed that the Club consider running a session specifically for players with less than 5 Masterpoints to encourage the newer players to persevere with playing.

Conclusions:

Give serious consideration to the proposal.

Action items:

Responsibility:

Deadline:

ü     Prepare proposal for adoption.

B Atkins

12/10/11


Agenda item:

Strategic Plan

Presenter:

G Rummey

Discussion:

Roy Hardy had suggested that the Committee prepare a Strategic Plan to establish and map out the forward direction for the Club.

Conclusions:

Fully supported.

Action items:

Responsibility:

Deadline:

ü     Form a sub-committee group to prepare a plan

B Atkins

12/10/11


Agenda item:

Property purchase

Presenter:

B Atkins

Discussion:

In response to Kevin Burrows’ letter concerning the purchase of the adjacent property fronting Graham Road the implications of the Club purchasing the property were outlined.  That proposal would need to be put to the Members for acceptance and would require more detailed analysis of its impact on the Club before Committee would be in a position to present a case either way.

Conclusions:

Proposal not supported.

Action items:

Responsibility:

Deadline:

ü     Prepare a response to Kevin along those lines.

G Rummey

12/10/11


Agenda item:

Cleaner appointment

Presenter:

G Rummey

Discussion:

Graham had received an offer from Don Miller to take on the cleaning contract.  His offer would be considered along with other options of engaging contract services.

Conclusions:

Consider other available options.

Action items:

Responsibility:

Deadline:

ü     Enquire into other options.

R Broughton

asap

 

 

 

 

Date for the next meeting to be set by incoming committee.

 

Meeting concluded at 9:50am.

 

Confirmed to be a true record of the meeting.