Newcastle Bridge Club Inc

AGM 2011

Date:     24th September 2011

Time:                       10:35am

Location:         Club premises

Facilitator:

B Atkins

Note taker:

G Rummey

Attendees:

See attached schedule Attendees, Apologies and Proxies

Apologies:

See attached schedule Attendees, Apologies and Proxies

Proxies:

See attached schedule Attendees, Apologies and Proxies

Minutes

 

Agenda item:

2010 AGM minutes

Presenter:

B Atkins

Discussion:

Bruce Webster proposed that the minutes be accepted.  The proposal was seconded by Pam Robinson and passed unanimously.

The minutes were accepted by the meeting.

Conclusions:

Bernie signed the minutes as a true record of the 2010 AGM.

 

 

 

Agenda item:

Business arising from the 2010 AGM minutes.

Presenter:

B Atkins

Discussion:

1.     Club Pairs and Club Teams events.
Events had been moved as proposed.  Not completely successful and should be reconsidered in next year’s program.

2.     Webpage appearance.
Changes had been initiated but probably not as significant as intended.

3.     Bridgemate director instruction.
Limited instruction had been provided but recognised more needed.

4.     Promotion of PlayBridge.
Sufficient coverage being provided.

Conclusions:

 

 

 

 

Agenda item:

Treasurer’s report

Presenter:

T Wagstaff

Discussion:

Tony presented his report for the year – copy attached.  Tony moved that the report be accepted.  The proposal was seconded by Bruce Webster.

Conclusions:

The report was accepted unanimously.

 

 

 

Agenda item:

Business arising from the Treasurer’s report

Presenter:

T Wagstaff

Discussion:

Ian Walker enquired whether the value of land and premises was a current value.

            Tony responded to the effect that the value was historical evaluated from the original purchase value plus ensuing improvement expenditure.

Conclusions:

 

 

 

Agenda item:

Appointment of auditors.

Presenter:

T Wagstaff

Discussion:

Tony proposed that Lambourne & Partners be re-appointed to act as the Club’s auditors.  The proposal was seconded by Rosalie Broughton.

Conclusions:

The proposal was accepted unanimously.

 

 

 

 

 

 

 

 

 

 

 

Agenda item:

Secretary’s report

Presenter:

G Rummey

Discussion:

Graham presented his report for the year – copy attached

Conclusions:

The report was accepted.

 

 

 

Agenda item:

Business arising from the Secretary’s report

Presenter:

G Rummey

Discussion:

Pam Robinson enquired whether the cleaner would receive a leaving gift.

             A gift voucher had been bought for her.

Conclusions:

 

 

 

 

 

Agenda item:

President’s report

Presenter:

B Atkins

Discussion:

Bernie presented his report for the year – copy attached.

Conclusions:

The report was accepted.

 

Agenda item:

Business arising from the President’s report

Presenter:

B Atkins

Discussion:

Judy Macansh asked that the efforts of Ken Wilks as Masterpoint Secretary be incorporated as part of the report.

             Unanimously accepted.

Conclusions:

Ian Walker moved a vote of thanks on behalf of the Club for all Bernie’s efforts over the past year.

             Movement unanimously supported by general acclamation.

 

 

Agenda item:

Election of office bearers for the coming year

Presenter:

B Atkins

Discussion:

Graham noted that nominations had been received for all positions on committee and that as no positions were being contested a vote would not be required.

The nominations were:

Executive Committee                                         Ordinary members

President                   B Atkins                            R Broughton

Vice President           J Hill                                 A Goodwin

Treasurer                  T Wagstaff                        D Miller

Secretary                  G Rummey                       W Morgan

                                                                           S Marton

Conclusions:

Bernie declared all positions filled.

 

 

Agenda item:

General Business

Presenter:

B Atkins

 

Bernie opened the meeting for any general items members wished to raise.  Though the items would be discussed, any decisions would be referred to the incoming committee for determination.

 

 

Item:

Club Pairs and Club Teams events.

Presenter:

R Hardy

Discussion:

Roy expressed his feelings for consideration when determining the format of these events.  He suggested that qualifying for the events could be from each of the current regular sessions with finals comprising the qualifiers from those sessions.

Conclusions:

Committee to consider in its determination of the future for Club events.

 

 

 

 

Item:

Car Park condition.

Presenter:

B Webster

Discussion:

Bruce expressed his opinion that rather than leave the car parking area in its present condition some maintenance was required.  Bernie responded and reiterated the issues involved should any work be considered.

Conclusions:

Committee to follow item through in its general maintenance strategy.

Item:

Lessons.

Presenter:

J Blenkey

Discussion:

Jill wished to commend Wayne Morgan on his approach to giving lessons and for his efforts to encourage ongoing involvement of the new players in Club sessions.

Conclusions:

 

 

 

Item:

Management of Monday afternoon sessions.

Presenter:

J Blenkey

Discussion:

Jill wondered why more boards could not be played during Monday afternoon sessions.  Paul McGrath explained the philosophy behind playing and completing duplicate sessions.  Allan Goodwin outlined his approach to the sessions at which he had been the director.

Paul proposed that finishing times and short tea breaks during the session should be at the discretion of the director.  The proposal was seconded by Joan Hewson.

Conclusions:

The director of a session shall control finishing times and whether short tea breaks are observed.

 

 

Item:

Integration of learners into normal sessions.

Presenter:

W Morgan

Discussion:

Wayne provided details of his approach to encouraging new players to continue on playing bridge at the Club and the problems involved.

Conclusions:

The incoming committee would need to include this item in its future agenda.

 

 

Item:

Appointment of a Promotions Officer.

Presenter:

W Morgan

Discussion:

Wayne considered that with the Club could make good use of a Promotions Officer to promote bridge and grow membership.

Conclusions:

The incoming committee would need to include this item.

 

 

Item:

Congress provisions

Presenter:

I Walker

Discussion:

Ian recognised that members who provided cakes, etc for the Congress though remunerated for their material costs were donating more to the Club than members who did not assist in that way.  He felt strongly about and wanted members in his situation to be able to make a financial contribution to also support the Congress.

Conclusions:

The incoming committee would need to consider this item.

 

 

Before closing the meeting Bernie noted that Bruce had considered it time for him to stand down from the committee and make way for younger blood.  Bernie recognised and thanked Bruce for his input to proceedings over the time he had served.  He called for a vote of thanks from the meeting which responded with the usual acclamation.

 

 

Meeting Closed:

The meeting closed at 11:35am

 

Attendees, Apologies & Proxies

 

Attendees – 24 total

G Rummey

B Atkins

B Webster

J Atkins

A Goodwin

T Wagstaff

R Hardy

K Cafe

D Miller

J Wansey

K Rich

P Goodwin

F McDonald

W Morgan

P McGrath

S Pullman

I Walker

J Hill

J Macansh

J Hewson

B Adcock

J Blenkey

P Robinson

 

 

Apologies – 17 total

J O’Connor

K Cruise

A Lea

J Bona

T Murphy

P Morris

J Nicol

S Morris

A Morris

M Molyneux

R Fletcher

D Cowen

N McLaurin

A McLaurin

T Harrigan

B McLaughlin

J McLaughlin

 

 

 

 

 

Proxies [and apologies] – 0 total

Nil